Invite your team and manage roles

Working with others means sharing access without losing control. Organizations let your team collaborate on the same QR codes, links, and cards, with role-based permissions.

How organizations work

An organization owns your assets — codes, links, and cards — and your team members belong to it with a role. That keeps everything in one shared inventory rather than scattered across personal accounts, and it means assets survive when an individual leaves.

Step 1: Invite members

1. Open Organization settings and go to Members.
2. Choose Invite and enter the person's email.
3. Select their role (see below) and send the invite.
4. They receive an email to join; once accepted, they appear in your members list.

Step 2: Choose the right role

Roles balance freedom and safety. Typical roles include:

• Owner — full control, including billing and deleting the organization. Keep this to a trusted few.
• Admin — manage members and most settings, but not ownership-level actions.
• Editor — create and edit codes, links, and cards.
• Viewer — see assets and analytics without making changes.

Give people the least access they need to do their job. You can change a role at any time.

Step 3: Manage seats

Paid plans include a number of seats. If you add more members than your plan covers, you may need to add seats or upgrade. See account types, plans, and seats for how seats are counted.

Step 4: Keep an audit trail

Change history shows who did what and when, which is invaluable for larger teams and for accountability. Review it periodically, especially after onboarding or offboarding someone.

Offboarding cleanly

When someone leaves, remove them from the organization. Because assets belong to the organization, nothing they created disappears — it simply stays with the team.